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Move-In Information for Students and Families

What to Bring

Greetings incoming residents! We are excited about your upcoming arrival to UC Merced Housing and Residence Education, and we want to help make your transition to college as smooth and comfortable as possible. To help ensure that you have what you need in your residence hall and make it feel like home, we have put together a list of what to bring and what to leave at home.

Important Dates

Jan. 12, 2020

Deadline for new first-year and transfer students to sign a housing contract. Contracts will be accepted after this date but will be processed based on a first-come, first-serve basis.

Deadline for new first-year students to request a residency requirement exemption on the housing portal

Jan. 15, 2020

Deadline to pay student bill

Jan. 16, 2020

Move-in for new students

Jan. 19, 2020

Move-in for continuing students

Jan. 31, 2020

Deadline to change meal plans for new spring contract holders

Moving In

New student move-in:
10 a.m. to 10 p.m. Thursday, Jan 16, 2020

Continuing student move-in:
10 a.m. to 10 p.m. Sunday, Jan. 19, 2020

To move in to your assigned housing, please visit the Valley Terraces housing office and bring a photo ID.

Hand carts will be available for check-out.

Valley Housing Office Hours

The housing office is open 10 a.m. to 10 p.m. daily. Please direct question to the office at 209-228-4663 or the Housing Contact Form.

Move-In Parking

Temporary parking will be available for unloading in the Scholars lot. For long-term parking, please refer to the campus parking details from Transportation and Parking Services.

Tips for a Smooth Move-In

· Read your housing assignment email carefully.

· Move in during your assigned move-in day and time.

· Download and print the Access Pass.

· It is expected to be hot. Make sure to wear comfortable clothes and shoes and drink plenty of water.

· Talk to your roommates and suitemates regarding big items in the room, such as a TV, microwave and/or refrigerator, so that you are not overpacked.

· Each community has access to a community kitchen with basic pots, pans, and cooking utensils.

· Have your student ID ready when you arrive to campus. If you have not yet gotten your student ID, you can submit a photo and have your ID ready when you arrive on campus.

Meal Plans

All students are required to have a meal plan. Meal plans can be selected on your Housing Portal under "Housing Forms." Your spring meal plan will be active as of Jan. 12, 2020. New students may change their meal plan until Jan. 31, 2020. You can learn more about the meal plans on the dining website.

Billing and Payment

Once your spring housing is assigned, your student bill will be updated to include your selected room and meal plan. The payment deadline for spring is Jan. 15, 2020. You can find more details on payment options from Student Business Services.

No Longer Living on Campus?

If you no longer need on-campus housing, please cancel your housing contract. You may submit your cancellation on the Housing Portal under "Housing Cancellation."

Early Arrival Program

The purpose of the Early Arrival Program is to allow student employees to return early for training and for employment purposes.

All returning students can move in starting Thursday, August 22nd without any fee or approval as part of the extended move-in plan.

Students will receive information about Move In with instructions about Move In date and time. Students will be asked to move in according to the date and times assigned to them to facilitate a safe move in experience for everyone.

All Early Arrival check in at Valley Housing Office, 100 Terrace Center, 5400 N. Lake Rd, Merced CA 95340. Please call 209-228-4663 if you have questions.

For directions to campus, please visit this map here.

Parking for Early Arrivals Move-In:

Early arrivals prior to Thursday and Friday (Aug. 22-23) must pay for parking and unload from Bellevue Lot only.

Please remember access to Glacier and Granite during weekdays is only available from Scholars Lane.

If you have questions about parking, please contact Transportation and Parking Services:, 209-228-8277.

New first year and transfer students cannot move in prior to Saturday, August 24th unless they participate in the Move In Volunteer Program.

There is a charge of $65/per night for student who move in prior to August 22nd. This charge can either be applied to the student account or paid for by an employer department.

All students need to apply online.

Departments who will be responsible for the early arrival fee, please complete this addition form.

The deadline to request early arrival is August 1, 2019.

Billing will be done after move-in day based on the actual date of arrival.

Early arrival students will be sent move-in details at least a week prior to their arrival. All students are expected to abide by the Housing & Residence Education Handbook and any specific policies regarding early arrival.

Please contact with questions or concerns.

Early Arrival Groups

Campus Employees

  • Can move in starting Sunday, August 4th
  • Cost is $65 per night with meals
  • Students covering costs can sign up online via Housing Portal
  • Departments covering costs to complete a form by August 1st

Living Learning Communities

  • Please check in with your program coordinator

Move-In Volunteers

  • Move in Thursday, August 22nd
  • Need to sign up by August 1st
  • Early arrival fees are waived unless volunteers did not show up for volunteer shift


  • Can move in starting August 18th
  • Cost is $65 per night plus meals
  • Should sign up online via Housing Portal

Student Athletes/WOW Program

  • Move in starting Sunday, August 4th
  • Athletes should coordinate with the Office of Recreation and Athletics

Summer Housing students transitioning from Summer to Fall 2019

  • Transitioning begins August 17th, last day of summer session
  • No additional fees

Unplanned Arrivals

  • New students arriving August 22nd or 23rd but did not sign up will be allowed to move in but will be charged $65 per night
  • Students arriving prior to August 22nd without prior approval will be not allowed to move in.