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Occupancy Policies (Administrative Policies)

AP 01 Administrative Agreement: Upon signing the Housing & Residence Education Contract, you agreed to abide by all university policies and information as contained in the UC Merced Student Handbook: Policies Applying to Campus Activities, Organizations and Students, The Housing & Residence Education Contract and Addendum, and the Housing & Residence Education Handbook.

AP 02 Roommate/ Suitemate Agreements: To help facilitate a respectful and harmonious living arrangement, roommates/suitemates are expected to meet to discuss and document some basic living agreements using the roommate/suitemate agreement by the end of the second week after move in.

Residents must abide by the agreement unless and until it is revised and agreed upon by all parties. Housing & Residence Education staff reserves the right to facilitate revisions

AP 03 Appliances: For safety and sanitation reasons, the use and storage of electrical cooking appliances is not permitted in the residence halls. One Energy Star rated micro-fridge no larger than 4.2 cubic feet, or one microwave oven operating at no more than 900 watts and one compact refrigerator not to exceed 4.2 cubic feet per room. Specific examples of non-permitted appliances include, but are not limited to, toasters, electric grills, toaster ovens, hot plates, rice cookers, hot water kettles, space heaters and coffee pots (including auto shutoff), though single-serve coffee brewers (Keurig or similar) are permitted. For questions regarding appliances, please contact your Residence Life Coordinator.

AP 04 Assignments and Room Changes: Housing & Residence Education is responsible for making room assignments and reserves the right to reassign residents to another room/suite during the term of the Contract. Residents will only occupy their designated space in their assigned room. A resident may not sublet their space. Roommates/suitemates are expected to be prepared to welcome new room/suitemates at any time after a vacancy occurs.

Creating an unwelcoming environment for a new or potentially new resident is considered unacceptable behavior. Anyone considering a room change must first discuss their situation with their Resident Assistant. Resident Assistants will make themselves available for mediation and problem-solving assistance according to their schedule. Residents moving without approval jeopardizes the possibility of the request being granted and may be required to move back into their original room. Residents must complete appropriate documentation and have Housing & Residence Education professional staff approval prior to moving. Community lounge spaces are not to be used for overnight sleeping accommodations.

AP 05 Bicycles, Motorized Bikes, Scooters, Hover Boards, Skateboards and Drones: Bicycles and motorized bikes must be stored outside of the buildings using the bike racks provided throughout the community or the Bike Barn located outside Half Dome and Glacier Point. For safety reasons, do not store bikes on railings, near doorways, under stairs, or anywhere that may impede the safe egress of individuals during a fire. For safety reasons, please walk bicycles and skateboards through the courtyards and sidewalks in housing. Bicycles may only be stored indoors during extended breaks and must be stored out of the path of egress.

All bicycles and motorized vehicles must be removed from the bike racks and/or Bike Barn immediately following the conclusion of the spring semester. All bicycles and motorized vehicles bikes found in the bike racks and/or Bike Barn after spring closing will be given to the Department of Public Safety for storage and eventually disposal.

The usage of bicycles, motorized vehicles, scooters, hover boards, drones and skateboards inside any Housing & Residence Education-owned, leased, or operated properties is prohibited. Drones are also prohibited in the courtyards and sidewalks in and around housing. The possession of hover boards and associated charging devices are prohibited.

AP 06 Bunk Beds/Lofts: For safety reasons, bunking beds, lofting, or the use of bed lifting mechanisms (e.g. bricks, wooden structures) is prohibited.

AP 07 Community Bathrooms: Residents must use bathrooms as assigned, or utilize bathrooms designated gender-neutral. Except in the case of caregivers providing assistance, there is a limit of one person at a time per toilet and shower stall. The Summit’s, Glacier Point and Granite Pass residents are expected to do their part in keeping the restrooms clean which includes storing personal items in cubbies and not on countertops or shower stalls. Residents of Cathedral, Half Dome and Tenaya are responsible for removing personal trash from the bathroom and must take their room trash to the trash chutes. All Residents are expected to be responsible and use the areas of the restrooms for their designated purpose.

AP 08 Contract Termination Initiated by the University: The University, at its own discretion, may serve a three-day notice to pay room and board, comply with the terms of this contract, or quit, whichever is applicable, for any of the following:

  1. Any breach of this contract, including but not limited to failure to pay fees when due; or
  2. A change in resident’s admissions status or a failure of the resident to remain a full-time, regularly enrolled student at university; or
  3. Any failure by a resident to abide by the regulations and or policies outlined in the UC Merced Housing & Residence Education Handbook, which is incorporated herein by reference, and/or resident’s engaging in conduct detrimental to himself or herself or the welfare of others; or
  4. Any violation of state or federal law; or e. Any other reason allowed by law.

AP 09 Cleanliness, Damage and Room Condition: Residents are expected to respect their environment and maintain their room, suite, common bathroom and public areas (e.g. kitchens, lounges, lobbies) in a clean orderly condition. To avoid unnecessary damage billing, please report all incidents of damage billing, please report all incidents of damage and vandalism to the Housing & Residence Education Office immediately.

  1. Cleanliness: Regularly remove all trash and recycling items from your assigned space (room, suite and bathroom) into the appropriate dumpsters located outside of the buildings or into The Summits, Glacier Point and Granite Pass trash chutes.
  2. Damage and Destruction: Residents will be held financially accountable for damage and destruction to university property areas. Unless the individual responsible for the damage is identified, damages will be divided equally among roommates for bedroom damage and suitemates for suite common area damages. Damages in the common areas will be divided amongst the appropriate floor-mates, or by all the residents of the building.
  3. Room/Suite Condition: To document the original condition of your assigned space, residents will have the opportunity to review their Room Condition Report (RCR), within 72 hours of move in to bring forth any concerns. Please review the form carefully and add any additional damages you may find prior to signing the form. As part of the check-out process, this form will be used as the basis for comparison and any new damage will be billed to the assigned resident(s).

AP 10 Community Living Standards: Members of this community agree to respect the rights of other residents and to conduct themselves in a manner conducive to a respectful living environment. As a contributing member of this community, you are encouraged to report all safety concerns, dangerous activities, and policy violations to the Housing & Residence Education Staff or the UC Merced Department of Public Safety.

(INTERIM) Gatherings:

  1. All public and private gatherings of any number of people occurring outside a household or living unit are prohibited. On campus, no more than three residents of the same building can gather for any reason.
  2. Merced County rules now prohibit all public and private gatherings as described above (church services, funerals, etc...)
  3. Residents should maintain 6 feet of distance from other persons at all times in the all public and private areas of the residence halls.

(INTERIM) Kitchens:

  1. Only one resident can use any kitchen at a time.

(INTERIM) Exercise:

  1. Residents are permitted to recreate and exercise outside individually, keeping a social distancing of 6 feet from others.
  2. The use of basketball courts, recreation fields, tennis courts or any other parks is not permitted.

(INTERIM) Illness:

  1. Any resident who begins experiencing COVID-19-like symptoms, including coughing, fever and shortness of breath, is expected to contact the Student Health Center by phone at 209-228-2273 to report these symptoms and self-isolate until otherwise directed.
  2. Residents must inform their RA or RLC if they begin self-isolating so that services and resources may be identified and shared.
  3. Residents directed by a health care professional to self-isolate must follow any staff directions related to self-isolation, including staying in their assigned space, using personal protective equipment (PPE) to minimize the risk of transmission and following any other guidance given by staff or health professionals.

(INTERIM) Travel:

  1. Campus residents and guests must follow Merced County Health Department orders directing residents of the county to shelter in place. The full body of this order can be located at the Merced County Health Department’s COVID-19 resource page. Non-essential travel within or outside of Merced is not permitted. Full definitions are found on page eight of the order. Essential activities include:
  2. Performing tasks essential to your own health and safety or the health and safety of an assistance animal, such as obtaining medical supplies or medication, visiting a health care professional or obtaining supplies needed to work or attend class from your room. This is not a comprehensive list of activities and residents are expected to read the MCHD order.
  3. Obtaining food from the Pavilion or from a delivery service, or obtaining household consumer products necessary to maintain sanitation and essential needs. These needs include mail, packages, products and services at the Valley Desk or in Merced.
  4. Engaging in outdoor activity, provided the individuals comply with social distancing requirements, such as walking, hiking or running.
  5. Performing work providing essential products and services at an essential business.
  6. Students returning from travel may be reassigned or directed to follow self-isolation guidelines from the University, state or local officials.
  7. If you depart from campus for any reason and are unable to return, you must communicate that to Residence Education at residenceeducation@ucmerced.edu.

(INTERIM) Masks:

  1. Residents are to wear cloth masks in all public, enclosed areas, including but not limited to, hallways, stairwells, common rooms and other areas where required by signage or university personnel. Masks are not required in the restrooms, but are required walking in the hallways.

AP 11 Decorating and Personalizing your Room/Suite: We encourage students to decorate and personalize their space and ask that you select materials that will not cause permanent damage to the property. All the decorations must abide by fire safety code. They must be arranged safely so that they do not cover or block any entrances, exits, lights, smoke detectors, fire control panels, and /or fire extinguishers.

Facilities staff assumes responsibility for painting, and therefore, residents are not allowed to paint their rooms.

When selecting your decorating materials please use adhesives that are designed to be removed without residue such as painters tape, non-oil-based wall putty, small picture hooks or nails no larger than #18, and tension rods. Some examples of unacceptable materials include, but are not limited to, doublesided tape, large nails and screws.

Postings on doors, windows and/or bedroom walls that create a hostile and intimidating living environment are not permitted.

Any personal furniture must be made of fire retardant materials and must be agreed upon by all roommates/suitemates.

Small synthetic plants or trees are permitted whereas a live plant or tree is permitted in a room with the approval of all room/suitemates. For a resident to have a faux tree, it must be a flame retardant synthetic tree. Live trees must follow the local fire ordinance and be treated with fire retardant. The disposal of plants/trees is the responsibility of suitemates and should be completed prior to winter break and spring closing; failure to do so will result in a monetary fee.

The usage of exterior lighting is permitted if the item is UL approved. Extension cords used outdoors must be heavy duty and exterior use rated. Exterior lighting may not be strung from building to building or across walkways. Exterior lights may only be hung at arm’s reach; residents are prohibited from using ladders, chairs, or other apparatus that may increase your height. All electric lights used inside the suites must be UL approved. The hanging of anything from fire devices (including sprinkler heads) is strictly prohibited. The display of lights inside or outside should not be strung or placed in a manner that could be considered a trip hazard.

The use of candles, incense, or other flame producing devices is strictly prohibited. LED candles and flameless candles are permitted.

The usage of artificial snow on windows may be permitted if the person places a sheet of plastic cling wrap on the glass prior to applying the snow. Artificial snow should be removed before an extended period. All room/suite mates assume responsible for any related damages.

Feel free to consult with your Resident Assistant and/or Housing & Residence Education staff if you have any questions about acceptable materials.

AP 12 Electrical Safety: Only UL approved items are permitted in Housing & Residence Education. Residents must use power strips with surge-protectors. All extension cords must be heavy duty, single plug, and be UL approved. Altering or adapting electrical outlets and equipment and overloading circuits jeopardize human safety and thus are not permitted. Cords must be used in a safe manner and should never be covered by rugs or stretched across the main walking path of a floor causing a trip hazard.

AP 13 Entering Student Rooms: Housing & Residence Education will make reasonable effort to provide written notice, normally 24 hours in advance, prior to entering a room/suite. The university reserves the right to enter a room/suite for any reason including: allowed by law, in case of an emergency; to make necessary or agreed upon inspections, repairs, alterations, or improvements, or supply services required to maintain the building; when a resident has abandoned or surrendered the room; to show a vacancy to a prospective resident; and/or pursuant to Court Order. By submitting a maintenance work request, you are authorizing university personnel to enter the room/suite to make necessary repairs. University staff will enter a room/ suite to conduct safety inspections periodically and at closings.

AP 14 Furniture: Each resident is provided a bed, desk, chair, drawers, closet space, and window coverings. Suite living room furniture is the shared responsibility of suitemates and is furnished with soft seating, a table, and chairs. All university furniture must remain in the assigned room/suite/lounge and is the responsibility of the resident(s). Waterbeds are not permitted. All other personal furniture brought into Housing & Residence Education must be made of fire retardant material and must be removed at the end of the contract term. A charge will be assessed for missing or damaged furniture or any personal furniture left behind. Special needs accommodations will be determined in conjunction with Disability Services.

AP 15 Guests: Residents are responsible for their guests’ behavior and, therefore, agree to inform their guests of university policies and expectations. You may be held accountable for all policies violated by your guest. Because guests infringe on the space of others, overnight guests may stay for up to three nights within a two-week period, but only with the written approval of roommate/suitemates. Residents who feel their roommates/suitemates are violating this policy should first inform their roommate/suitemate. If the response is not satisfactory the Resident Assistant should be notified The needs of roommates/suitemates to sleep, study and otherwise be free from interference and disruption as well as the right to privacy are paramount and supersede the right to host a guest. Roommates reserve the right to reasonably refuse guests at any time.

  1. For safety and security reasons, guests must be escorted at all times and in all areas of the residence by his/her host of the building.
  2. During their visit, guests are expected to behave in a way that positively contributes to the residence community, showing respect and consideration for others and for property.
  3. Guests who are acting inappropriately may be asked to leave the residence halls

(INTERIM) Effective immediately, only persons with an active campus housing assignment are permitted inside any residence halls. Off-campus students, Heritage residents or non-resident guests are not permitted inside any residence hall. This policy does not include persons who are actively assisting in the move-out of a resident.

(INTERIM) Overnight guests are not permitted during the shelter-in-place order. An overnight guest is defined as any person present in a residential room who is not actively assigned to that room after 11 p.m. Sunday-Thursday and after 1 a.m. on Friday and Saturday nights.

AP 16 Identification: Residents and guests are expected to carry official identification such as a Driver’s License, State ID or UC Merced Cat Card on them at all times and to show it to university personnel upon request. For security purposes, do not loan your Cat Card to others. Report a lost or stolen Cat Card to the Cat Card Office immediately. The use of another student’s identification is prohibited.

AP 17 Keys: You will be issued a key for your room. Your Cat Card will give you access to your assigned residence hall and certain common spaces. To protect you, your personal belongings, and that of your roommate/suitemates, your Cat Card and/or key may not be loaned or given to another person. Residents must report lost or stolen keys to the Housing & Residence Education Office immediately. A key replacement fee will be assessed. Any damage to key and/or lock may result in replacement fees. Residents are expected to lock their doors and carry keys with them when not in their room. Report a lost or stolen Cat Card to the Cat CardOffice immediately.

AP 18 Network and Internet Access: The network is provided to facilitate the sharing of knowledge and information. Residents shall abide by all university, state, and federal laws and regulations regarding the network, and will be held accountable for any inappropriate activity originating from their computer.

Illegal downloading and file sharing, and the use of the network for commercial purposes are not permitted under this policy. For more specific details about this policy, please visit the Acceptable Use Policy and other UC Merced IT Policies. Serious violations (including repeated minor violations) may result in the temporary or permanent loss of access privileges or the modification of those privileges and/or referral to University Student Conduct for further action.

AP 19 Personal Property: Resident should maintain personal property insurance available through private companies. The university, its employees and agents assume no liability for the loss, theft, damage, or destruction to personal property kept in the resident’s room/suite or any other location on the premises.

AP 20 Posting Policy: Registered campus organizations are welcome to post in designated posting areas within Housing & Residence Education. All flyers must be approved by the Office of Student Life prior to posting. Expired postings must be removed by the sponsoring group within 24 hours after the event. The Posting Policy and Guidelines are available on the website at housing.ucmerced.edu/posting policy.