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Moving Out

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Moving Out

 

How to Check Out If You Will be Moving Out

  1. Pack all of your belongings and remove them from your room or apartment. Dollies will be available at the Valley Terraces desk between 8 a.m. and 6 p.m. Monday thtrough Friday and 8 a.m. to 8 p.m. Saturday and Sunday.
  2. Clean the room and common spaces of your suite.
  3. Remove trash and return furniture to its original condition.
  4. Return assigned keys to the Valley Housing Office before leaving campus using the On-Campus Check-Out Envelope.
  5. If you have a bike, be sure not to leave it here.
  6. Cleaning fees will be assessed if the space has not been thoroughly cleaned.
  7. Contract cancellation fees will not be applied during this process. All students that wish to move-out and cancel their housing can do so. Below is a list of charges for common cleanings and repairs.  Actual charges are based on time and materials
    • Trash Removal....................$25
    • Carpet Cleaning..................$60
    • Painting Room....................$15/hr
    • Painting Door......................$45
    • Screen Repair.....................$50
    • Light Fixture Cover.............$25
    • Carpet Repair.....................$90/Sq. Ft.
    • Key Replacement...............$100

Any damage charges will be assessed if there is damage to the room. Please refer to the Housing Handbook to see more detailed information about the damage charge process.

  1. Choose your check out method (explained below). Please read this section carefully as you will be charged for each day until the Housing office receives your keys.
  2. Questions or concerns, contact your RA or your Residence Education Coordinator.

 

Cleaning Checklist

ALL Residents

  • All amenities accounted for - bed, desk, chair, 2 sets of drawers, mattress, and 1 trash and 1 recycle can per room.
  • Furniture must be completely emptied and wiped down.
  • Remove all personal items from your room, bathroom, and living room if applicable.
  • Trash and recycling must be taken out to the dumpsters.
  • All personal furniture must be removed.
  • Turn off lights.
  • Close and lock all windows.  Leave drapes open.
  • Please return any Dining Center dishes and utensils to the Dining Center before moving out.

Valley Terrace Residents ONLY

  • Suite should contain: vacuum cleaner, 1 bookshelf, 1 loveseat, 1 stuffed chair, 1 small end table, 1 round table and 4 chairs.
  • Turn off heat/AC.

Sierra and Valley Terraces ONLY

  • Suite should contain: 1 toilet plunger, 1 small broom/dustpan, and 1 cleaning tote.

Check Out Methods

Check out with a Housing and Residential Education Staff Member:

  1. You can make an appointment with your Resident Assistant to meet you at an agreed date and time to check out.

    If you make an appointment with your RA, contact them when your room is empty and you are ready to turn in keys.

  2. Contact a Residence Education staff member. A Resident Assistant on call will be available between the hours of 5pm – 8am for Residence Halls during weekdays , and 24 hours on the weekends. Once all your belongings are moved out of your room and your space has been cleaned, please call the RA on Call of your community to meet in your room to complete check out. If the RA on call is not available, please visit the Valley Terraces desk between 8 a.m. and 6 p.m. Monday through Friday or 8 a.m. to 8 p.m. Saturday and Sunday and ask for a staff member.
  3. During this time, the staff member will assess any damages to your room/suite and collect your keys. 
  4. Return your key to the Valley Housing Office desk.

Please note that any damage that has been incurred while you have been living there will be charged to your account, so please make sure to note any damages on your Room Inventory Form once you move in.

Express Check Out (This is the quicker process of the two options):

  • Students may choose this option if they wish to leave at your convenience.
  • You must pack up and remove all your belongings from your room.
  • You are responsible for cleaning the space and removing your belongings and trash.
  • Report any damages that have occurred while living in the room/apartment. Your room/apartment will be inspected after you move out, and you will be charged for any damages, missing items, and/or cleaning charges. Damages, missing items, and/or cleaning that no one claims responsibility for will be divided equally among those living in your room/apartment. 
  1. Go to your Residence Hall Front Desk for an envelope.
  2. Put your keys in the envelope and seal it.
  3. Fill out your name, ID number, room number and time of check out.
  4. Sign the envelope and return it to the Front Desk Assistant or Drop Box (in front of mail room, next to the Valley Housing Office).
  5. Charges for any additional individual room/suite/apartment damages that are found after check out will be charged to the student's account.

If you have already packed up all of your items and left campus, you may use the following procedure to return your key:

  1. Mail your key to the following address: Valley Housing Office, 100 Terrace Center, 5400 N. Lake Road Merced, CA 95340.
  2. Please use a padded envelope or other means to prevent the key from being lost in transit. You must mail the package with a tracking number.
  3. Email the tracking number to residenceeducation@ucmerced.edu.

Meals

Cat Dollars roll over until the student leaves the institution.

Mail

Check your email or the Smiota app to ensure you have all your mail and packages from the desk. If you have mail, please visit the Valley Housing Office to claim it before departing campus. Update your mailing addresses with Amazon, Chegg, my.ucmerced.edu and others. All mail and packages will be returned to sender starting Monday, May 18, 2020.

Parking:

For the duration of move-out, students and their families will be able to park in Scholar’s Lot. This is the parking lot located next to the Bobcat Field. They will not be ticketing at this time.

If you have any questions or concerns regarding the check-out process, please email your Residence Life Coordinator (RLC). Their information can be found on the housing webpage at https://housing.ucmerced.edu/directory.

 
Heritage Apartments Move Out Information -May 2020

Students are free to move out between now and by Saturday, May 16th, 2020 by 4:30pm. No late stay. Graduate students in Heritage Move out by Sunday, May 31st, 2020.

What do you need to do next

  1. Pack up all your belongings and remove them from your room or apartment.
  2. Clean the room/apartment and common spaces. Students will be charged for not cleaning their apartments.
  3. Remove trash and return furniture to its original condition.  
  4. You must pack up and remove all your belongings from your room.
  5. You are responsible for cleaning the space and removing your belongings and trash.
  6. Report any damages that have occurred while living in the room/apartment. Your room/apartment will be inspected after you move out, and you will be charged for any damages, missing items, and/or cleaning charges. Damages, missing items, and/or cleaning that no one claims responsibility for will be divided equally among those living in your room/apartment. 
  7. If you have a bike, be sure not to leave it here.
  8. Please get a move out envelope from your Rental Office. Due to issues with COVID-19, there might be changes with the following hours, but you will see key envelopes and key drop off at the entrance areas of each rental office.

    HERITAGE APARTMENTS RENTAL OFFICE HOURS:
    Monday – Friday: 8:30 am to 5:30 pm
    Saturday: 10 am to 5 pm
    Sunday: closed

    HERITAGE CONTACT INFORMATION:
    VILLAGE TERRACE OFFICE • Telephone: (209) 383-1000 • E-mail Address: villageterrace@heritagemanagement.com
    VILLAGE LANDING OFFICE • Telephone: (209) 384-9000 • E-mail Address: villageterrace@heritagemanagement.com
    NORTHWOOD VILLAGE OFFICE • Telephone: (209) 383-6000 • E-mail E-mail Address: villageterrace@heritagemanagement.com
    EMERGENCY MAINTENANCE ON-CALL AFTER HOURS: (209) 769-4416
    AFTER HOURS LOCK OUT (THERE WILL BE $100 CHARGED TO YOUR UNIVERSITY ACCOUNT): 209-769-4416
    UC Merced Police: (209) 228-2677 (24-hours Emergency)
    MERCED CITY POLICE: POLICE/FIRE/AMBULANCE 911 OR (209)722-4141

  9. Be sure to put your apartment number and mail key into an envelope.
  10. Fill out your name, ID number, apartment number and time of check out. Sign the envelope and drop it into the Leasing Office "Rent" Drop box by the door of the individual leasing office.
  11. If you have already packed up all of your items and left campus, you may use the following procedure to return your key
    • Mail your key to the following address: Residence Education Office, 5400 N. Lake Road, Merced, CA 95340
    • You must mail this with a tracking number.
    • Email the tracking number to ResidenceEducation@ucmerced.edu.
  12. Mail - Please go the Registrar Office online to update your mailing address, so that you receive your mail (such as any communication from the University).
  13. Heritage Express – No bus service at this time.
  14. Charges for any additional individual room/apartment damages that are found after checking out will be charged to the student's account. Below is a list of estimated charges for common cleanings and repairs. Actual charges are based on time and materials.
  • Trash Removal....................$25/bag               
  • Carpet Cleaning..................$60
  • Painting Room....................$15/hr.               
  • Painting Door......................$45
  • Screen Repair.....................$50               
  • Light Fixture Cover.............$25
  • Carpet Repair.....................$90/Sq. Ft.             
  • Key Replacement...............$100 per key
    Cleaning fees will be assessed if the space has not been thoroughly cleaned. Any damage charges will be assessed if there is damage to the room. Please refer to the Work Order with the individual leasing office.

Questions or concerns contact housing@ucmerced.edu or call 209-228-2293, Housing Office.