Skip to content Skip to navigation

Moving Out

Jump to: On-Campus | Heritage

Steps for Moving Out Mid-Semester

How to Check Out If You Will be Moving Out Mid-Semester

  1. Plan on when you will be checking out of your room. 
  2. Email your Residence Life Coordinator to notify them of your check out and reason (educational leave approved, move off campus approved, leaving university for good, etc.) as soon as you are approved.
  3. Pack all of your belongings and remove them from your room or apartment.
  4. Clean the room and common spaces of your suite.
  5. Remove trash and return furniture to its original condition.
  6. Return assigned keys to the Valley Housing Office before leaving campus.
  7. Cleaning feeds will be assessed if the space has not been thoroughly cleaned.

Below is a list of charges for common cleanings and repairs.  Actual charges are based on time and materials. 

  • Trash Removal....................$25
  • Carpet Cleaning..................$60
  • Painting Room....................$15/hr
  • Painting Door......................$45
  • Screen Repair.....................$50
  • Light Fixture Cover.............$25
  • Carpet Repair.....................$90/Sq. Ft.
  • Key Replacement...............$100

Any damage charges will be assessed if there is damage to the room. Please refer to the Housing Handbook to see more detailed information about the damage charge process.

  1. Choose your check out method (explained below). Please read this section carefully as you will be charged for each day until the Housing office receives your keys.
  2. If you are not approved to move out, you will be notified by email about the status of your move-out.
  3. Questions or concerns, contact your RA or your Residence Life Coordinator.

Cleaning Checklist

ALL Residents

  • All amenities accounted for - bed, desk, chair, 2 sets of drawers, mattress, and 1 trash and 1 recycle can per room.
  • Furniture must be completely emptied and wiped down.
  • Remove all personal items from your room, bathroom, and living room if applicable.
  • Trash and recycling must be taken out to the dumpsters.
  • All personal furniture must be removed.
  • Turn off lights.
  • Close and lock all windows.  Leave drapes open.
  • Please return any Dining Center dishes and utensils to the Dining Center before moving out.

Valley Terrace Residents ONLY

  • Suite should contain: vacuum cleaner, 1 bookshelf, 1 loveseat, 1 stuffed chair, 1 small end table, 1 round table and 4 chairs.
  • Turn off heat/AC.

Sierra and Valley Terraces ONLY

  • Suite should contain: 1 toilet plunger, 1 small broom/dustpan, and 1 cleaning tote.

Check Out Methods

Check out with a Housing and Residential Education Staff Member:

  1. You can make an appointment with your Resident Assistant to meet you at an agreed date and time to check out.
  2. However, there will be a Resident Assistant member on call available between the hours of 5pm – 8am for Residence Halls 7 days a week. Once all your belongings are moved out of your room and your space has been cleaned, please call the RA on Call of your community to meet in your room to complete check out.
  3. During this time, the staff member will assess any damages to your room/suite and collect your keys.
  4. Return your key to the Valley Housing Office desk.

Please note that any damage that has been incurred while you have been living there will be charged to your account, so please make sure to note any damages on your Room Inventory Form once you move in.

Express Check Out (This is the quicker process of the two options):

  • Students may choose this option if they wish to leave at your convenience.
  • You must pack up and remove all your belongings from your room.
  • You are responsible for cleaning the space and removing your belongings and trash.
  • Report any damages that have occurred while living in the room/apartment. Your room/apartment will be inspected after you move out, and you will be charged for any damages, missing items, and/or cleaning charges. Damages, missing items, and/or cleaning that no one claims responsibility for will be divided equally among those living in your room/apartment. 
  1. Go to your Residence Hall Front Desk for an envelope.
  2. Put your keys in the envelope and seal it.
  3. Fill out your name, ID number, room number and time of check out.
  4. Sign the envelope and return it to the Front Desk Assistant or Drop Box (in front of mail room, next to the Valley Housing Office).
  5. Charges for any additional individual room/suite/apartment damages that are found after check out will be charged to the student's account.

 

Steps for Moving Out Mid-Semester at Heritage Apartments

How to Check Out If You Will Be Moving Out Mid-Semester

  1. Plan on when you will be checking out of your room/apartment. 
  2. Email housing@ucmerced.edu to notify them of your check out and reason (educational leave approved, move off campus approved, leaving university for good, etc.) as soon as you are approved.
  3.  Pack all of your belongings and remove them from your room or apartment.
  4. Clean the room/apartment and common spaces.
  5. Remove trash and return furniture to its original condition.  
  6. You must pack up and remove all your belongings from your room.
  7. You are responsible for cleaning the space and removing your belongings and trash.
  8. Report any damages that have occurred while living in the room/apartment. Your room/apartment will be inspected after you move out, and you will be charged for any damages, missing items, and/or cleaning charges. Damages, missing items, and/or cleaning that no one claims responsibility for will be divided equally among those living in your room/apartment. 
  9. Be sure to put your apartment key and mail key into an envelope.
  10. Fill out your name, ID number, apartment number and time of check out. Sign the envelope and drop it into the Leasing Office “Rent” Drop box by the door of individual leasing office.
  11. Charges for any additional individual room/apartment damages that are found after check out will be charged to the student's account.

Below is a list of estimated charges for common cleanings and repairs.  Actual charges are based on time and materials. 

  • Trash Removal....................$25/bag               
  • Carpet Cleaning..................$60
  • Painting Room....................$15/hr.               
  • Painting Door......................$45
  • Screen Repair.....................$50               
  • Light Fixture Cover.............$25
  • Carpet Repair.....................$90/Sq. Ft.             
  • Key Replacement...............$100 per key

Cleaning fees will be assessed if the space has not been thoroughly cleaned.

Any damage charges will be assessed if there is damage to the room. Please refer to the Handbook to see more detailed information about the damage charge process.

  • You will be charged for each day until the Housing office receives your keys.
  • If you are not approved to move out, you will be notified by email about the status of your move-out.

If you have repair items in your room/apartment, please fill a Work Order with the individual leasing office.

Questions or concerns, contact housing@ucmerced.edu or call 209-228-4663, Housing Valley Office.

 

End of Academic Year/Spring Semester Move Out Process

More details in April

 

Other Details

Late Move-Out Fee

A late move out fee of $50/hr. will be assessed to residents who have not moved out by 4:30 PM on Saturday, May 16th.

Can I leave my bike here?

All bikes must be removed by Saturday, May 16th at 4:30 PM. 

Work Orders

If there are any items needing repair in your room please make sure to submit a work order as soon as possible. On campus residents can submit a work order online. Heritage residents must submit work orders with their individual leasing office.